Naaloo
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Expense reporting without chasing receipts

Centralize expense reports, approvals and controls in one place. AI does the manual work for you.

Book a demo See how it works
  • Upload from your phone
  • Automatic AI reading
  • Approvals and control
Employee photographing a receipt with her phone to submit an expense from the app
Value proposition

From a receipt to an expense ready to manage

We connect the person who spends with the people who need to control, approve and manage it.

Report from anywhere

Take a photo of the receipt or upload it from your phone.

Automate data entry

AI identifies the key data and removes manual typing.

Apply your policies

Control amounts, categories, receipts and rules defined by your company.

Approve faster

Every expense automatically follows the right approval flow.

How it works

A complete expense report in a few steps

Expense
Receipt
AI
Validation
Approval
Management
01

You make the expense

The employee pays for an expense related to their work.

02

You upload the receipt

Take a photo or attach the file from your phone.

03

We read the information

AI automatically identifies vendor, date, amount, taxes and other relevant data.

04

We validate the rules

The expense is checked against the policies and conditions set by the company.

05

It goes to approval

The report is automatically routed to the right approver.

06

Ready to manage

Everything is centralized for reconciliation, accounting, reimbursement or payment.

Colaboradora fotografiando un ticket con su celular para cargar la rendición
Artificial Intelligence

AI does the manual work for you

Stop typing in the data from tickets, invoices and receipts one by one.

We read the documentation and turn every receipt into structured information so the process can continue automatically.

Detects and extracts

DateVendorTax IDAmountCurrencyTaxesCategoryReceipt number
Restaurant receipt scanned with data automatically extracted by AI: vendor, date, receipt number, total, VAT and category
Expense policies

Your policies stop living in a PDF

Turn internal expense policies into rules applied on every single report.

You can define controls by

Expense typeMaximum amountCategoryDepartmentCost centerUserProjectReceipt type

Policy matrix

Expense typeTime windowDaysAmount range
Meals12:00 – 3:00 PMMon to FriUp to $70
Dinners8:00 – 11:30 PMMon to ThuUp to $85
Transport / Taxi6:00 AM – 11:00 PMMon to SatUp to $35
Fuel00:00 – 23:59Every dayUp to $120
HotelCheck-in 2:00 PMMon to SunUp to $250 / night
Any expense outside the matrix is automatically flagged as out of policy.
Every expense, to the right approver
Approvals

Every expense, to the right approver

Define your approval flows and Naaloo automatically routes each expense report to the right person.

  • Custom flows

    Set approvals by department, amount or expense type.

  • Simple decisions

    Approve, flag or reject every report from one place.

  • Automatic tracking

    Everyone knows the expense status without emails or messages.

Set up approvals See how it works
Employee experience

Submitting an expense should be this simple

From anywhere, whenever they need it. Employees upload their receipt from their phone and Naaloo guides them through the whole expense report, with no paperwork or complicated processes.

From their phone they can:

  • Take a photo of the receipt
  • Create and review their expense reports
  • See and reply to comments
  • Fix information
  • Track approval status
  • Check their reimbursements
See how an expense is submitted

Simple for employees. More order for Finance.

Employee taking a photo of a receipt with their phone to submit an expense
Advances and expenses, finally connected
Advances and reportsComing soon

Advances and expenses, finally connected

Manage cash advances given to employees and match them automatically against the expenses they report afterwards.

Advance granted$500,000
Expenses reported$427,500
Balance$72,500

To be returned to the company

A view for Finance

All company spending in one place

While the employee gets a simple experience, Finance gains control over the whole operation.

Monthly spending

$18.4M

Pending approval

24

Out of policy

7

Missing receipt

12

Reconciled

94%

Spending by category

  • Travel28%
  • Transport23%
  • Meals19%
  • Entertainment14%
  • Supplies10%
  • Other6%

Monthly spending trend

52
Apr
61
May
47
Jun
78
Jul
66
Aug
92
Sep

Expense report status

  • Approved78%
  • Under review15%
  • Out of policy7%
One platform for the whole flow

Much more than an expense app

Expense reports

Upload and track expenses.

Artificial Intelligence

Automatic receipt reading.

Policies

Custom rules and controls.

Approvals

Automatic flows for each organization.

Advances

Delivery, reporting and control of funds.

Reconciliation

Match expenses, receipts and transactions.

Benefits

Less admin. More control.

For employees

A simple way to report expenses without spreadsheets or paper.

For managers

Fast approvals and visibility over their team.

For Administration

Less manual work and fewer errors.

For Finance

Control over spending, policies and reconciliation.

For the company

Centralized, traceable information.

Less admin. More control.
FAQ

Frequently asked questions

Yes. The employee takes a photo of the receipt or attaches the file and the report is created instantly.

Yes. AI identifies vendor, date, amount, taxes, currency, category and receipt number.

Yes. Rules are configured by expense type, amount, category, department, cost center, user, project or receipt type.

It is flagged automatically and can be blocked, questioned or routed to an exception approval flow.

Yes. You record the advance and it is matched against reported expenses to get the balance to return or top up.

Yes. From their phone they can see approval status, comments and reimbursements.

Ready to leave expense spreadsheets behind?

Digitize expense reporting, automate controls and give Finance visibility over the entire process.

Book a demoContact us